Role and Responsibilities:

• Receive and assess receiving reports and approved invoices to ensure accuracy of charges and compliance with contractual obligations.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Apply and review the correct project and account coding to invoices and expense accounts – follow up with field staff as needed.
• Process check requests.
• Respond to all vendor inquiries and work with vendors to resolve past due invoices.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Prepare check requests or wire transfer requests in accordance with company procedures.
• Prepare weekly check-runs.
• AP Statement Reconciliation.
• Other duties as assigned.

Qualification:

• Thorough understanding of corporate and industry accounts payable practices, processes, standards, etc. and their impact on company activities.
• Proficiency with all necessary technological tools, including Microsoft Office Word, Excel, PowerPoint , and Outlook with the ability to use other software, as necessary.
• Experience with ERP systems. Vista Viewpoint preferred.
• Strong Data Entry skills
• Exceptional interpersonal and customer service skills.
• Exceptional time management and planning skills.
• Analytical mindset and good problem-solving skills.
• Excellent written and verbal communication.
• Ability to organize numerous streams of information.
• Ability to meet timelines, manage multiple projects, and work in a fast-paced environment.
• Ability to maintain a high level of accuracy in preparing and entering financial information.

e mail : scahr@scaalabama.net