We are currently hiring for the following role. If you’re interested or would like to learn more, feel free to reach out to me at (615) 219-6205 for a brief discussion. You can also email your resume to sateesh.podishetty@harveynash.com

Executive Administrative Assistant (Bilingual)
Plano, TX (Fully Onsite)
12 months W2 Contract

****Korean and English Bilingual Requirement

Summary
Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Job Responsibilities
Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
Assists with maintaining continuous executive and industry contacts
Maintains the Executive’s itinerary and schedule with specific attention to detail
Identifies critical level of communications and the need for the Executive’s notification
Interprets and clarifies requests, and assists with required responses and action
Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications
Prepares and makes domestic and international travel and accommodation arrangements.
Schedules and plans meetings and appointments for the Executive and special visitors
Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements
Obtains detail direction from dispatchers and other executives
Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
Coordinates executive meetings and schedules with internal leadership via executive admin staff
Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
Establishes executive level documentation standards and creates templates and styles to be used
Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
Project/Committee involvement as needed
Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.
Assisting with the planning and execution of events, both internal and external as needed

Skills/Qualifications
Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
Ability to communicate both verbal and written for internal and external personnel at all levels
Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
Handle highly confidential and sensitive materials and issues
Excellent written and oral communication
Proficiency in speaking, reading, and writing in Korean required

Education and Years of Experience:
Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
Top Skills:
Executive schedule management
Strong executive level communication (bilingual)
Travel & expense management “