6 MONTH CONTRACT POSITION
LOCATION : RIDGEFIELD PARK, NEW JERSEY (ONLY LOCAL CANDIDATES PREFERRED)
IF INTERESTED PLEASE APPLY TO JENNIFER JOY AT jennifer.j@worldlink-us.com

PURPOSE OF POSITION:
Provide administrative support to President & CEO.

Duties & Responsibilities
• Provide administrative support to an EVP, CEO or President. Requires in-depth knowledge of company operations, policies, and procedures.
• Handle details of a highly confidential and critical nature.
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals.
• Prepare presentation materials for Board of Director meetings.
• Initiate contact with executives inside and outside the company dealing with issues of a sensitive nature.
• Work on problems of a diverse scope where analysis of data requires evaluation of identifiable factors
• Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Must possess tact working with senior level executives within and outside the company, as well as with customers, vendors, visitors, and other dignitaries
• Manage calendar; Maintains appointment schedule(s) by planning and scheduling meetings, conferences, teleconferences, and coordinate travel arrangements
• Arrange for meetings and follow-up with attendees; set up meeting rooms, arrange for the necessary equipment and supplies, arrange guest accommodations, etc. as necessary
• As an extension of the President’s office, work in liaison with other employees to coordinate schedules
• Administer e-processes for expenses etc. as required;
• Prepare, consolidate, and distribute reports as needed; Filing and various other miscellaneous office duties
• Routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects; following up on results;
• Prepares reports by collecting and analyzing information

Performance Standards (How will duties be measured)
• Accuracy and timeliness of completed assignments
• Level of professionalism exhibited

REQUIRED KNOWLEDGE, EDUCATION AND/OR EXPERIENCE:
• Bachelor’s degree or equivalent work experience
• 5+ years of experience in an office administrative position; sales and/or marketing experience a plus, but not required
• Professionalism and judgment in dealing with people; confidentiality required
• Ability to prioritize and to communicate well across all levels of management
• Time management and administrative skills to multi-task in a fast-paced environment
• Consistency and attention to detail in preparing reports
• Administrative skills required, including writing skills, reporting skills, must be proficient in Microsoft Office suite (MS Word/MS Outlook/Excel/SAP) with an emphasis on PowerPoint, travel logistics, time management
• Strong administrative support skills and interpersonal communication with internal and external organizations is a must
• Possess the ability to seize opportunities early, multitask several diversified projects, take initiative and communicate with people at different organizational levels
Bilingual (Korean/English)