Greetings,

One of our Fortune 500 clients is actively hiring a Korean-English Bilingual Executive Administrative Assistant for a high-visibility role supporting senior leadership. This is an exciting opportunity to work in a dynamic, fast-paced environment where your bilingual skills and executive-level coordination will make a direct impact.

Please send resume at abdul.majeed@harveynash.com

Executive Admin Assistant 3
Plano, TX (Hybrid/Onsite Monday-Thursday)
12 Months

**Korean Bilingual Required for this role

Summary:
Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.
Job Responsibilities
Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
Assists with maintaining continuous executive and industry contacts
Maintains the Executive’s itinerary and schedule with specific attention to detail
Identifies critical level of communications and the need for the Executive’s notification
Interprets and clarifies requests, and assists with required responses and action
Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications
Prepares and makes domestic and international travel and accommodation arrangements.
Schedules and plans meetings and appointments for the Executive and special visitors
Assisting with the planning and execution of events, both internal and external as needed
Skills/Qualifications
Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
Ability to communicate both verbal and written for internal and external personnel at all levels
Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
Handle highly confidential and sensitive materials and issues
Excellent written and oral communication
Proficiency in speaking, reading, and writing in Korean required
Education and Years of Experience:
Bachelor degree
5+ years of EA experience supporting VP level executives and staff.
Beeline Job Description:
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Job Responsibilities:
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Make arrangements for travel, planning meetings, etc.
Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
Liaison with customer and internal exec level
Develop and maintain cross divisional relationships with other admin assistants
Handle adhoc admin duties as they arise
Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Expert ability to work independently and manage ones time.
Expert ability to keep information organized and confidential.
Expert ability in event planning, budgeting, etc.
Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
(OPTIONAL) Bilingual in Korean and English
Education/Experience:
2 year degree or equivalent work experience
5-7 years’ experience required.
Experience working with executives mandatory