About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator – West Coast W&D position will be responsible for supporting, planning, organizing, evaluating, and reporting all activities associated to the Parts Distribution business. Their responsibilities will include analyzing relevant data, formulating reports, developing presentation, supporting with selecting and managing carriers, prepare network organization studies and support new business development. 

Responsibilities

Provide general 3PL operations such as Inbound, Outbound, In-Land, and Warehouse/Distribution operation services
Coordinate the exportation of good by air, including scheduling with airlines and managing the movement of goods through various transportation channels
Ensure all bookings accurate and update accordingly
Prepare all necessary shipping documentation related to international bookings and process all import/export documentation to clearing agents to include: (HAWB’s, MAWB’s, AES’s, Manifest, Shipping Instructions, Haz Cargo Decl., Bill of Ladings, and Certificate of Origin, etc.)
Dispatch pick-ups to authorized agents and drayage companies, shipping lines, airlines, trucking companies, clearing agents, warehouses, and all other parties involved in the shipment
Coordinate and monitor regarding the transportation of cargo with customers and provide assistance for customer satisfaction. regarding documentation, inland deliveries, and customs related operations
Analyze the volume of inbound/outbound shipments by: managing daily ETA and tracking reports with customers, tracking/locating customer order statuses daily, distributing delivery schedules reporting supply chain interruptions to internal and external accounts, and supporting and maintain supply chain issues
Support insurance claims for cargo damage/accident/customer claims in related parties
Daily Coordination with Customer Inquiries
Monitor and support all cargo moves
Coordinate urgent cargo deliveries to ensure production lines of the customers
Manage/control with operations, customers and truckers to minimize unnecessary costs
Update Genisys system & all related systems such as IATA, TSA and other
Manage airline storage charges
Provide tracing reports to the customers to prevent/minimize cost
Manage damaged cargo for filing any claims to airlines
Coordinate Internal/External Communication to Enhance Operations
Coordinate with various departments
Corrective action required such as addition banding or wrapping on outside of cargo when it needed
Outbound logistics team and customers for completion of urgent delivery orders in a timely manner
Other duties as assigned

Compensation Range

$68,000 – $78,000 annually (Subject to Compensation Study Upon Candidate Selection) 

Benefits of working at GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short and Long Term Disability
Paid Vacation, Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy  

Skills

Excellent written and verbal communication skills Required 
Intermediate-level of MS Excel Required
Self-starter that can operate under minimal supervision Required
Experience with MS Word, Outlook, and PowerPoint Required
Excellent skills of forklift Required
Ability to logically and systematically through problems Required
Knowledge of bonded cargo management, customs regulations including C-TPAT program, TSA Security requirements, and relevant compliance standards specific to warehouse operations Preferred

Education & Experience

H.S Diploma/G.E.D Required
Bachelor’s Degree Preferred
5 – 8 years of related experience in Freight Forwarding, Logistics, Supply Chain Management Required
6 – 9 years of related experience in Freight Forwarding, Logistics, Supply Chain Management Preferred

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws.  The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods 
Repetitive use of hand/grasping product, writing, and typing
Possibility exposure to change in temperature – supervising the cargo in Warehouse
Possibility of domestic travel – 20%
Lift up to 20 lbs.
Carry up to 20 lbs.
Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Typical office environment with low-level noise exposure
This position is located in the Rancho Dominguez/Irvine, CA
Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

Please email questions or resumes to kluk@glovisusa.com or visit our career page at http://www.glovisusa.com/careers/