Home Job Postings Executive Assistant This topic has replies, 0 voices, and was last updated 2 years ago by Tiffany. Now Editing “Executive Assistant” Name * Password * Email Topic Title (Maximum Length 80) Company * Location Expires at PEAK is looking for an Executive Assistant (NAHQ) to join our client team in Mountain View, CA. This is a 6 months contract position, Onsite 100% Role and Responsibilities: + Liaise with executive and administrative assistants to handle requests and queries from executive manager. + Handle administrative requests and queries from executive manager in a timely and accurate manner. + Manage and organize executive's Outlook Calendar, including making appointments and prioritizing the most sensitive matters. + Organize meetings, including scheduling, sending reminders, and organizing catering when necessary. + Make travel and accommodation arrangements. + Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests. + Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance. + Organize travel arrangements for executive managers. + Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. + Prepare and monitor invoices; Write and distribute email, correspondence memos, letters and forms. + Update and maintain office policies and procedures. + Provide general support to visitors; greet and sign in visitors, guide them to the appropriate location and make them feel at home. Required Experience and Education: + Bachelor's Degree in finance, business administration or equivalent 3+ years of relevant experience preferred. + Prior experience as an administrative assistant and/or multilingual (Korean) candidate is a plus + Knowledge of office management systems and procedures + Working knowledge of office equipment, like printers and conference systems + Experience with CRM platforms such as Salesforce Necessary Skills and Attributes: + Self-motivated individual with the ability to thrive in a team-based or independent environment. + Detail-oriented with strong organization skills. + Ability to work in a fast-paced environment. + Limited supervision and the exercise of discretion. + Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular) + Excellent time management skills and the ability to prioritize work + Attention to detail and problem solving skills + Excellent written and verbal communication skills + Ability to multi-task + Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment I agree to the terms of service Update List
