Home Forums Job & Work Life Executive Admin Assistant 4 This topic has replies, 0 voices, and was last updated 3 months ago by Anil Raj. Now Editing “Executive Admin Assistant 4” Name * Password * Email Topic Title (Maximum Length 80) <strong>Link to apply : https://careers.harveynashusa.com/jobsearch/job-details/executive-admin-assistant-4-7429-1/</strong><a href="https://careers.harveynashusa.com/jobsearch/job-details/executive-admin-assistant-4-7429-1/"></a> Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Executive Admin Assistant 4 Englewood Cliffs, NJ(Schedule: In-office Monday-Thursday, Friday optional to work from home) 6 months Korean Bilingual candidates required. "Candidates from outside the local area are welcome, provided they are willing to relocate at their own expense." Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams. Job Responsibilities: • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Review and approve invoices, reports, memos, letters, financial statements, and other documents. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare agendas and make arrangements for committee, board and other meetings. • Make arrangements for travel, planning meetings, etc. • Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests • Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc, • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed • Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions • Liaison with customer and internal exec level • Develop and maintain cross divisional relationships with other admin assistants • Handle adhoc admin duties as they arise. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Expert ability to work independently and manage ones time. • Expert ability to keep information organized and confidential. • Expert ability in event planning, budgeting, etc. • Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. • (OPTIONAL) Bilingual in Korean and English Education/Experience: • 2 year degree or equivalent work experience • 8-10 years’ experience required. • Experience working with executives mandatory KEY RESPONSIBILITES/REQUIREMENTS: • Microsoft Office skill set (Presentation, Excel etc.) • Bilingual (English/Korean) in reading, writing and speaking • Coordination of schedules, office set up, maintaining office equipment, space planning, etc. • Develop and maintain excellent working relationships with all appropriate levels within and outside the company. • Plan, organize, and prioritize multiple assignments and projects. • Demonstrated competency in both oral and written modes for internal and external personnel at all levels. • Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames. • Ability to work across on divisions and business areas to find solutions to problems • Assist in events planning, including scheduling, catering, set up and break down. • Place inventory requests for devices as needed • Assist in ordering and tracking new hire equipment to ensure timely receipt • Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations) Top skills: • Organized, Understands prioritization, bilingual (english/korean), detail-oriented A reasonable, good faith estimate of the minimum and maximum for this position is $44 Hourly on w2. Benefits will also be available and details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025 I am looking forward to speaking with you today. About us: Harvey Nash is a national, fullservice talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry. Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees. We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide. For more information, please visit us at https://www.harveynashusa.com/ Thanks & Regards, Anil Raj Sr. IT Recruiter (615) 2196194 Anil.Raj@harveynash.com I agree to the terms of service Update List
