Link to apply : https://careers.harveynashusa.com/jobsearch/job-details/executive-admin-assistant-4-7429-1/

Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Executive Admin Assistant 4
Englewood Cliffs, NJ(Schedule: In-office Monday-Thursday, Friday optional to work from home)
6 months

Korean Bilingual candidates required.
“Candidates from outside the local area are welcome, provided they are willing to relocate at their own expense.”

Summary:

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise.

Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• (OPTIONAL) Bilingual in Korean and English

Education/Experience:
• 2 year degree or equivalent work experience
• 8-10 years’ experience required.
• Experience working with executives mandatory

KEY RESPONSIBILITES/REQUIREMENTS:
• Microsoft Office skill set (Presentation, Excel etc.)
• Bilingual (English/Korean) in reading, writing and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
• Plan, organize, and prioritize multiple assignments and projects.
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
• Ability to work across on divisions and business areas to find solutions to problems
• Assist in events planning, including scheduling, catering, set up and break down.
• Place inventory requests for devices as needed
• Assist in ordering and tracking new hire equipment to ensure timely receipt
• Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives’ weekly schedule, organization charts, wins reports, and presentations)

Top skills:
• Organized, Understands prioritization, bilingual (english/korean), detail-oriented

A reasonable, good faith estimate of the minimum and maximum for this position is $44 Hourly on w2.

Benefits will also be available and details are available at the following link: https://britehr.app/HarveyNashContractorsNH2025

I am looking forward to speaking with you today.
About us:
Harvey Nash is a national, fullservice talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.
Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.
We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.
For more information, please visit us at https://www.harveynashusa.com/

Thanks & Regards,
Anil Raj
Sr. IT Recruiter
(615) 2196194

Anil.Raj@harveynash.com